An interior design quotation format lists the work room by room: each line has a unit (sqft for ceilings, panelling and flooring, rft for skirting and cabinets, nos for wardrobes and fittings), a quantity, a rate and an amount, then subtotal, tax, grand total and the assumptions. Below: the format, a ten-line sample in PKR and the Excel file.
What does an interior design quotation include?
An interior design quotation must let the client see what each room costs and what each line is made of. A single figure for "interior work, 3-bed apartment" is how the kitchen ends up with the cheapest board available. The parts, in file order:
- Header: business name, contact and tax number; client and site; quote number; date; valid until; payment terms.
- Room sections: living room, bedrooms, kitchen, with the room name at the start of every description.
- Surfaces in sqft: false ceilings, wall panelling, flooring and countertops, with material and thickness.
- Linear items in rft: skirting, LED strip, kitchen cabinets with carcass and shutter material named.
- Fixed furniture in nos: wardrobes and vanities with size, board, shutter finish and hardware.
- Totals, then assumptions, exclusions and terms.
Lasani: the common Pakistani trade name for laminated MDF or HDF board. Name the board on every carpentry line; the same wardrobe in lasani and in marine ply differs widely in price.
How do you price interior work?
Price each line as material plus labour plus margin for one unit, and let the unit follow how the work is measured on site. Ceilings, panelling and flooring go in square feet because board and labour both scale with area. Skirting and kitchen cabinets go in running feet because they are bought and fitted by length. Wardrobes are priced as a number because each is a different size, so the description carries the dimensions. The rates in the sample are indicative; your board supplier, your carpenter's daily rate and your margin set the real ones. The guide to writing a winning quotation covers presenting those rates.
What does a sample interior design quotation look like?
The sample below is the living room, master bedroom and kitchen of an apartment in Pakistan, ten lines in PKR, with the client supplying lights, appliances and loose furniture.
| Item | Description | Unit | Qty | Rate (PKR) | Amount (PKR) |
|---|---|---|---|---|---|
| 1 | Living room: false ceiling, gypsum board on GI frame, two-level with cove for LED strip | sqft | 220 | 185 | 40,700 |
| 2 | Living room: TV wall panelling, MDF with laminate finish, including backing frame | sqft | 64 | 950 | 60,800 |
| 3 | Living room: LED strip light in ceiling cove, 12 V, including driver and wiring to point | rft | 48 | 320 | 15,360 |
| 4 | Living room: wooden skirting 4 inch, lasani with polish | rft | 72 | 260 | 18,720 |
| 5 | Bedroom: wardrobe 8 ft × 7 ft, lasani carcass, laminate shutters, soft-close hinges, two drawers | nos | 1 | 185,000 | 185,000 |
| 6 | Bedroom: bed back panelling, fabric upholstered panels on MDF, full wall width | sqft | 42 | 1,100 | 46,200 |
| 7 | Bedroom: vinyl plank flooring 2 mm, including underlay, laying and edge trims | sqft | 160 | 420 | 67,200 |
| 8 | Kitchen: base and wall cabinets, marine ply carcass, UV laminate shutters, SS handles and hinges | rft | 18 | 14,500 | 261,000 |
| 9 | Kitchen: granite countertop 20 mm, black, including cutting, edge polishing and fixing | sqft | 36 | 1,450 | 52,200 |
| 10 | Kitchen: ceramic wall tiles 300 × 600 mm backsplash, including adhesive and grout | sqft | 40 | 380 | 15,200 |
| Subtotal | 762,380 | ||||
| Sales tax / GST @ 17% (editable in the file) | 129,604.6 | ||||
| Grand total | 891,984.6 | ||||
How do you fill in the template?
The file opens with the sample lines in place. Overwrite them with your own job; the Amount column and the totals recalculate. Five steps:
- Replace the header placeholders. Business details, client and site, a fresh quote number, the date and a validity date. Thirty days is normal.
- Measure each room from the approved drawings. Areas in sqft, skirting and cabinet runs in rft, wardrobe sizes in feet. Start each line with the room name.
- Name the material on every carpentry line. Carcass board, shutter finish, hardware brand.
- Decide the supply question for lights, appliances and sanitaryware. Mark each "fixing only, client supplies" or name the model.
- Set the tax cell and complete the second sheet. Type 17, 5 or 0, fill in the assumptions and exclusions, and save under the quote number.
What should the assumptions say?
Interior work overlaps with the electrician, the plumber and the painter, and drawings change after acceptance. The assumptions state what your price relies on, so each change is priced as a variation rather than absorbed.
- Quantities measured from the approved drawings; site measurement before fabrication may change them.
- Walls and ceilings plastered and sound; civil repairs excluded.
- Electrical points exist within one metre of each LED strip and cabinet.
- Site empty, accessible in working hours, with lift or ground-floor access for boards.
- Design fees, 3D views and drawing revisions beyond the approved set excluded.
- Lights, appliances, sanitaryware and loose furniture supplied by the client; rewiring, plumbing and painting quoted separately.
The quotation terms and conditions sample gives wording for the payment and variation clauses.
Should an interior design quotation be organised by room or by trade?
By room, with the trade visible in each description. Clients think in rooms and approve budgets per room, so a quotation that reads living room, bedroom, kitchen is easier to cut down when the total is too high. Inside each room keep the same order every time: ceiling, walls, flooring, fixed furniture, then finishes. The file carries the room name at the start of each line so the sheet still sorts and filters.
Are design fees included in an interior design quotation?
Only if a line says so. Concept, 3D views and drawing revisions are a separate service with a separate price, usually a fixed fee or a percentage of the works. Mixing the fee into the carpentry rates hides it, and the client who later takes your drawings to another contractor has paid nothing for them. Quote the design fee first, on its own, and the works quotation after the drawings are approved.
Who supplies the lights, appliances and sanitaryware in an interior quotation?
State it per item. In most Pakistani interior jobs the client buys light fittings, appliances, sanitaryware and loose furniture themselves and the contractor fixes them, because choice and price vary so widely. Write 'fixing only, client supplies' on those lines, or name the model if you are supplying it. The terms in the template say the client supplies these unless a line says otherwise.
Generate it with AI instead
Describe the job in a sentence or two and the free BOQ generator drafts the itemised lines with local rates for Pakistan or the UAE, in this same six-column format. No account needed. Save it in EstimateQuote to price it from your own rate library, add your logo and terms, export the PDF, and send the client a link they can accept online or on WhatsApp.
Co-founder of EstimateQuote, based in Islamabad. Builds the product, including the AI pricing and BOQ features, and writes these guides.
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All templates: free quotation and BOQ templates.